Voicemail Script Generator

How it works

1. 1

   Choose greeting or sales voicemail

   A greeting is what callers hear on your voicemail. A sales voicemail is the message you leave. Then pick the situation: out of office, after hours, a cold first touch, a follow-up after a demo and more.

2. 2

   Fill in a few details

   Your name and company, plus what the situation needs: a return date, a callback number, the prospect's first name. Anything left empty shows as a [bracketed] gap to fill when you read it.

3. 3

   Copy, read it aloud, record

   Each script shows its word count and read time at 140 words a minute. Copy the one that sounds like you, read it aloud once or twice, then record it or keep it by the phone.

How to record a good voicemail greeting

• Find a quiet room

  Record away from traffic, open-plan chatter and air vents. A small room with soft furnishings sounds better than a bare office.

• Smile and slow down

  Smiling changes the tone of your voice, and a greeting read slightly slower than you speak sounds calm rather than rushed. Pause for a beat after your name.

• Keep it short

  Callers want to know they have the right person and when you will call back. Most greetings here read in 10 to 25 seconds.

• Test it by calling yourself

  Call your own number from another phone and listen to the greeting as a caller would. Re-record if it is quiet, clipped at the start or muffled.

• Change it when your situation changes

  Switch to the out of office greeting before you go and back on the day you return. An old greeting with last month's dates is worse than a plain one.

What to leave in a sales voicemail

Common advice from sales trainers, and what the sales scripts on this page are built on.

• Keep it under 30 seconds

  About 70 words at a normal pace. The generator flags any sales script that runs longer, and a phone number takes a little longer to say than its word count suggests.

• Give one reason to call back

  One specific reason beats a list of features. If you have three reasons, save two for the call.

• Name and company first

  Say who you are and where you are from in the first sentence, so the listener knows whether to keep listening.

• Say your number twice, slowly

  Once in the middle and once at the end, or twice in a row. Slow down for the digits: nobody can write down a number said at speaking pace.

• Back it up with an email

  Send a short email right after, with the same reason and your number, so the prospect has your details in writing.

Voicemail greeting and sales voicemail examples

Three scripts from the generator, filled in for a made-up account manager, Dana Reyes at Northside Supply.

• Professional voicemail greeting

  Thank you for calling Northside Supply. This is Dana Reyes, account manager. I can't take your call at the moment. Please leave a message with your name, your number and the best time to reach you, and I'll return your call.

  41 words, about 18 seconds

• Out of office voicemail greeting

  Hello, you've reached Dana Reyes at Northside Supply. I'm out of the office until Monday, October 12 and will have limited access to messages. If you need help before then, please contact Sam Lee at 555-0199. Otherwise, leave a message and I'll call you back when I return. Thank you.

  50 words, about 21 seconds

• Sales voicemail: cold first touch

  Hi Chris, this is Dana Reyes with Northside Supply. I'm calling because we help contractors get quotes out the same day. If that's worth a quick conversation, call me back at 555-0142. Again, that's 555-0142. I'll also send you a short email so you have my details. Thanks, Chris.

  49 words, about 21 seconds

Getting voicemails rather than leaving them? The Voicemail to Text Converter turns the ones you receive into text.