Free AI Follow-Up Email Generator

How it works

From rough notes to an email you can send before the next meeting.

1. 1

   Paste your notes

   Pick what the conversation was, paste what was discussed (bullets are fine, up to 8,000 characters) and add the names and the one thing you want them to do next.

2. 2

   Sign in and write

   Sign in with Google, Apple or an email code (it creates a free ParrotNotes account) and press Write email. It takes about 10 to 20 seconds.

3. 3

   Edit and send

   Pick a subject line, edit the email on the page, fill in any [placeholders], then copy it or open it in your email app.

What you get

An email built only from what you typed, plus what to do after you send it.

• A subject line, and two more

  A specific subject line about this conversation, with two alternatives you can switch to in one click.

• The email

  A greeting, a short recap, what matters to them, the next steps and one clear ask, signed with your name.

• Placeholders, not guesses

  When the email needs a date, a price or a document your notes do not give, you get [date] or [price] to fill in, never a made-up number.

• Next steps with owners

  The steps from your notes, with who does what and by when. Anything your notes leave open says Not stated.

• When to follow up again

  One line on when to nudge if there is no reply, so the thread does not go quiet.

• Copy or open in your email app

  Copy the email, copy everything as Markdown for your notes, or open a new email with the subject and body filled in.

What makes a good follow-up email

Four things the generator is told to do, and the things to check before you press send.

• Recap

  One or two sentences on what you discussed, in their words where you can. It shows you listened and gives them something to forward to whoever was not on the call.

• Value

  Say what the next step gets them, not what it gets you: the problem it solves or the outcome they said they wanted. Leave out anything they did not bring up.

• One ask

  End with a single, specific request they can say yes to: a time for the next call, a document, a decision, a name. Two or three asks usually get none.

• Timing

  Send it the same day, while the details are fresh and the conversation is still on their mind. If there is no reply, a short nudge a few working days later keeps it moving.

Examples of an ask, by conversation

The ask is the line that gets the reply. Put yours in the form, or borrow one of these.

• After a sales call

  Can we book 20 minutes on [date] to go through the proposal?

• After a discovery call

  Could you share the current process so I can put together a first proposal?

• After a demo

  Would you like a trial account for your team, so they can try it before your review?

• After a site visit

  Can you confirm the measurements so I can send the quote by [date]?

• After a meeting

  Please reply with any changes to the action items by [date].

• After networking

  Would a 15-minute call next week be useful to compare notes?