How do I calculate drive time?

Divide the distance by your average speed. 120 miles at 50 mph is 2.4 hours, or 2 hours 24 minutes. Then add a traffic buffer and any breaks: with 10% for traffic and one 15-minute break it is 2 hours 53 minutes.

Is this a travel time calculator with a map?

No. There is no map and no address lookup: you type each distance, usually from your maps app. In return it plans what a map does not: a whole day of stops with time on site, lunch, the drive back and a warning if the day runs late.

What average speed should I use?

Your own. Divide the distance of a few recent trips by how long they took door to door. The city, mixed and highway presets are starting points to edit, not measured averages, and the traffic buffer covers busy times.

How do I plan a day of sales calls?

Choose Day of stops, enter your start time, then for each stop the distance from the previous place and the minutes you expect on site. Add lunch and the drive back, set a finish time, and the plan shows when you arrive and leave at each stop.

Does it include breaks and traffic?

Yes. The traffic buffer adds a percentage to every leg's driving time. On a single trip you can add a break of any length every few hours of driving; on a day of stops the time on site and lunch break are your breaks.

Drive Time Calculator

Work out how long a drive takes from the distance and your average speed, with a traffic buffer, breaks and the time you arrive. Or plan a day of customer visits: when you reach each stop, when you leave, and whether you are done by the end of the day. Take the distances from your maps app; this page does the planning around them.

Arrival and leaving time at each stop, total driving, time on site and the end of your day. No map here: take each distance from your maps app and type it in. The planning is done on this page.

Your drive

Leave at

For example 8:00 AM, 8am or 08:00.

Units

Speed preset

Presets are starting points, not measured averages. Use the speed your own trips actually average.

Average speed (mph)

Traffic buffer (%)

Added to the driving time. 0 for none.

Stops

Stop 1
Distance from start (mi)
Time on site (min)
Stop 2
Distance from stop 1 (mi)
Time on site (min)
Stop 3
Distance from stop 2 (mi)
Time on site (min)
Stop 4
Distance from stop 3 (mi)
Time on site (min)
Stop 5
Distance from stop 4 (mi)
Time on site (min)

Up to 25 stops.

Drive back after the last stop (mi)

Distance to the office or home. 0 for none.

Finish by

For example 8:00 AM, 8am or 08:00.

Lunch break (min)

Lunch after

Day plan

Stop	Distance	Drive	Arrive	Leave
Start				8:00 AM
1	12 mi	20 min	8:20 AM	9:05 AM
2	20 mi	33 min	9:38 AM	10:38 AM
3	8 mi	13 min	10:51 AM	11:21 AM
Lunch		30 min	11:21 AM	11:51 AM
4	15 mi	25 min	12:16 PM	1:01 PM
5	25 mi	41 min	1:42 PM	2:42 PM
Back	30 mi	50 min	3:32 PM

Driving: 3 h 2 min
On site: 4 h 0 min
Distance: 110 mi
End of day: 3:32 PM

Done before 5:30 PM.

For the miles you will claim or what the driving costs: Mileage Reimbursement Calculator, Cost per Mile Calculator, Mileage Log Template.

An estimate from your distances and average speed. Traffic, weather and parking change real times.

Worked out in your browser. What you type is not sent to ParrotNotes.

How to calculate drive time

Drive time = distance ÷ average speed. 120 miles at 50 mph is 120 ÷ 50 = 2.4 hours, which is 2 hours 24 minutes (0.4 × 60 = 24).

Real trips take longer than the straight division, so add what applies. A 10% traffic buffer turns 144 minutes into 158. One 15-minute break after two hours on the road brings it to 2 hours 53 minutes, so if you leave at 8:00 AM you arrive at about 10:53 AM. The calculator shows each of those steps.

Travel time calculator for a day of stops

Field reps rarely drive A to B. Enter the distance to each stop and how long you expect to be on site, and the plan works out the rest. Leave at 8:00 AM at 30 mph: 12 miles to the first customer is 24 minutes, so you arrive at 8:24 and leave at 9:09 after 45 minutes. 20 miles to the next is 40 minutes: arrive 9:49, leave 10:49. A 30-minute lunch, 8 miles to the third stop for 11:35, half an hour there, and 15 miles back to the office puts the end of the day at 12:35 PM.

Set a finish time and the plan warns you when the day runs past it, by how much, so you can move a visit before you set off. Up to 25 stops; print the plan or copy it into your calendar notes. To decide which accounts belong on which day in the first place, use the sales territory planner.

Which average speed to use

The presets (city, mixed, highway) are only starting points to edit, not measured averages. The best number is your own: divide the distance of a few recent trips by the time they took, door to door, and use that.

If your maps app gives a time for the route, you can also work the other way: distance ÷ the app's time is the average it assumed. Add a buffer for the time of day you drive.

Commercial drivers

If you drive a commercial motor vehicle, federal hours-of-service rules limit driving and on-duty time. This calculator does not check them; see the FMCSA's hours-of-service page for the rules that apply to you.

Sources

FMCSA: Hours of Service

For reps on the road: making use of windshield time, sales route planning, what an outside sales rep does.

Write up the last visit before the next one

The time between stops is when reps catch up on the visit they just left. Record a voice note before you pull away and ParrotNotes turns it into notes, a summary and a follow-up email draft, so each visit is written up before you reach the next. Free for 100 minutes of recording a month.

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