Mileage Reimbursement Calculator
Add up business miles for a trip, a week of visits or a month, and see the reimbursement at the 2026 IRS rate or your company's own rate. Tolls and parking go on top.
One trip or a total
Counts the distance twice, there and back.
The IRS rate follows the date the miles were driven.
Paid on top of the mileage rate.
Reimbursement
–
- Business miles
- 0
- Mileage at $0.76 a mile
- $0
- Tolls and parking
- $0
IRS business rate 76¢ a mile for 1 Jul to 31 Dec 2026 (IRS Announcement 2026-11).
This is a calculator, not tax advice.
The calculation runs in your browser and ParrotNotes does not store your numbers. They sit in the page address so you can bookmark or share the result.
Your trips
- $Amount–
Reimbursement
–
- Total business miles
- 0
- Mileage at the IRS rate
- $0
- Tolls and parking
- $0
- Trips
- 0
This is a calculator, not tax advice.
The calculation runs in your browser and ParrotNotes does not store your trips. Trip descriptions are not put in the page address, so reloading the page clears the log: download the CSV to keep it.
How it works
- 1
Enter the miles
One trip in Quick mode, or a week of visits in the Trip log: date, where you went, distance, round trip, tolls and parking. Miles or kilometres.
- 2
Pick the rate
The IRS business rate for the date each trip was driven, or your company's own rate in cents or dollars a mile.
- 3
Copy or download
Copy the result as text, or download the trip log as a CSV to attach to your expense report.
IRS mileage rates for 2025 and 2026
2026 has two business rates: the IRS raised the rate from 1 July 2026 for fuel prices. Use the rate for the date the miles were driven.
| Miles driven | Business | Medical, moving | Charitable | Source |
|---|---|---|---|---|
| 1 Jul to 31 Dec 2026 | 76¢ | 23.5¢ | 14¢ | IRS Announcement 2026-11 |
| 1 Jan to 30 Jun 2026 | 72.5¢ | 20.5¢ | 14¢ | IRS Notice 2026-10 |
| 2025 | 70¢ | 21¢ | 14¢ | IRS Notice 2025-5 |
Rates in cents a mile, checked on irs.gov in September 2026. The charitable rate is set by statute.
What the IRS rate covers
The IRS standard mileage rate stands for the whole cost of running the car for business: fuel, maintenance and repairs, tyres, insurance, registration and depreciation. That is why it is one number a mile rather than a fuel refund.
It is the rate employers most commonly use, and it is normally the most a reimbursement under an accountable plan uses while staying tax-free for the employee. Employers may pay a different rate: a lower one, or a fixed car allowance. Parking fees and tolls for business trips are paid on top of the mileage rate.
Which miles count
Commuting between home and your regular office is not business mileage. Driving from the office to a customer, from one visit to the next, and to a trade show or a job site usually is.
Keep a log as you go: the date, where you went, the business purpose and the miles. A log written on the day is easier to defend than one rebuilt from a calendar at the end of the month.
This is a calculator, not tax advice. Your company's expense policy decides what it pays. More on the field rep's week: What an outside sales rep does all day, Field sales management.
The other half of every visit
You just logged the miles. The other half of a visit is what was said: ParrotNotes turns a two-minute voice note after each visit into a summary and next steps.
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