ParrotNotes

Handyman Invoice Template

One visit, several small jobs. List each task and bill it by the hour or at a flat rate, add the parts with your markup, a trip charge and your minimum charge, and choose whether tax goes on materials only or on everything. Print it, save it as a PDF, or copy it as text to send from your phone.

How it works

  1. 1. Add the tasks

    One row per job on the list: tap a common task or type your own, pick by the hour or flat rate, and enter the hours and rate or the price.

  2. 2. Add parts and charges

    List the materials at what they cost you and set one markup. Add your trip charge and your minimum charge; if the labor comes in under the minimum, the invoice tops it up on its own line.

  3. 3. Tax, terms and send

    Pick no tax, tax on materials only or tax on everything, and type the rate. Choose the payment methods you take and the due date, then print, save as PDF or copy the text.

What a handyman invoice should include

  • Your business name, phone, email and license number if your state or city issues one
  • The customer's name and the address of the job
  • An invoice number, the invoice date and the date of the work
  • Each task on its own line, with hours and rate or a flat price
  • The trip or service call charge
  • A minimum charge line, when a short visit falls under it
  • Parts and materials with quantity and price
  • The sales tax, and what it was charged on
  • Any amount already paid, and the balance due
  • When payment is due and how the customer can pay

Hourly or flat rate, task by task

A handyman visit is rarely one job. Mounting a TV, patching two drywall holes and fixing a running toilet can all happen in one afternoon, and they do not have to be billed the same way. Each task here has its own billing choice: by the hour for open-ended work such as furniture assembly or general repairs, and a flat rate for jobs you price the same every time, such as mounting a TV.

Customers can check a flat price against what they agreed; hourly lines show the hours, so the customer sees how the time was spent. Either way, one line per task lets the customer match the invoice to the list they gave you.

Trip charges and minimum charges

A trip or service call charge covers getting to the job: the drive, the parking and loading in. It prints as its own line under the tasks.

A minimum charge is the least a visit costs, however short. Type it once; when the tasks plus the trip charge come to less, the invoice adds a "minimum charge" line that tops the labor up to your minimum, so the customer sees both the work and why the total is what it is. When the labor is above your minimum, the line does not appear.

Materials, markup and sales tax

Enter each part at what you paid and set one markup percent for the visit: the invoice prints the marked-up price per unit and the line total, not the markup itself. The markup covers the trip to the store, picking the right part and carrying the return if it is wrong. Leave it at 0 to bill parts at cost.

Whether a handyman charges sales tax, and on what, depends on the state and the kind of work: some states tax the materials and not the labor, some tax both, some treat a repair differently from an installation. Pick tax on materials only, tax on labor and materials, or no tax, and type the rate. This page states no state's rule; check with your state's revenue department or your accountant.

This page is not tax or legal advice.

Worked example

A TV mounted at a flat $150, a drywall patch at 1.5 hours and $75 an hour ($112.50), and a $40 trip charge make $302.50 of labor. Two packs of wall anchors at $8.50 and a tub of joint compound at $14.99 cost you $31.99; at a 20% markup they bill at $38.39. The subtotal is $340.89.

With an 8% tax on materials only, the tax is $3.07 and the total $343.96. If the tax applied to everything, it would be $27.27 and the total $368.16. The rates in this example are made up to show the math; use your own.

Billing common handyman jobs

  • TV and shelf mounting

    A flat rate per TV or shelf; the mount, anchors and cable cover as materials if you supply them.

  • Drywall repair

    Flat per patch for small holes, or by the hour for a large repair with drying time between coats; compound, tape and paint as materials.

  • Plumbing fixes

    A flat rate to replace a faucet or repair a running toilet; the faucet or flapper kit as materials. Larger plumbing work may need a licensed plumber where you work.

  • Furniture assembly

    By the hour, since the same box can take 40 minutes or three hours; nothing in materials unless parts are missing.

  • Punch lists and move-outs

    One line per item on the landlord's or agent's list, by the hour or flat, so each item can be checked off against the invoice.

  • Doors, locks and caulking

    Flat per door hung or lock changed, flat per tub or shower caulked; hardware and caulk as materials.

Estimate, invoice or receipt?

Estimate
Before the visit: what the list of tasks should cost. Estimate Template
Invoice
After the work: what the customer owes, and when and how to pay.
Receipt
After the customer pays: proof of the payment. Receipt Template

Billing a larger project with change orders, a deposit or retainage? The Contractor Invoice Template is built for that.

More on selling home services: home improvement sales, quote follow-up email.

The customer read you the list at the door.

Record the walk-through in ParrotNotes and you get a transcript, a summary and the action items, so every task they asked for makes it onto the invoice. Free for 100 minutes of recording a month.

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